Here are some important tips for selecting conference room furniture, especially during the pandemic:
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Keep reading to learn more about choosing the best office furniture for your conference room below.
Before you start shopping, take some time to ask yourself or your team the following questions:
Reflecting on the various ways your organization uses the conference room will help you hone the office furniture you need.
Not sure what you need? Enlist the help of our design services experts to help you select conference room furniture. We are more than an office supplies and office furniture vendor. We can provide tailored recommendations for conference room furniture that will fit your company&#;s specific needs and help you comply with public health orders for meeting spaces.
At a minimum, most conference rooms will have a table and chairs. Beyond that, the layout possibilities are endless! Some of the more standard table configurations include:
Under normal circumstances, you might want your conference room furniture to allow for collaboration where colleagues can pop in and out for a quick call or informal brainstorming session. In this case, selecting conference room furniture for this use could include multiple smaller tables or a long, rectangular standing desk with electrical outlets.
However, we&#;re in a different time that calls for a different, more socially distant approach to collaboration. Instead of in-person gatherings, outfit your space with a large screen that&#;s easily visible from the conference table and use it to invite teams to video conferences. Virtual meetings give you a sense of togetherness while allowing for the distance that will keep your colleagues safe.
If you must do in-person gatherings, determine the appropriate capacity reduction based on CDC recommendations of maintaining 6 feet apart. On average, the minimum size of a 4-6 person conference room is around 168 square feet &#; which allots to 28 square feet per person. For this example, a capacity reduction of 50% (or only 2-3 people at a time) would then be needed to safely gather in the space.
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No one wants to sit through a meeting, long or short, in an uncomfortable chair. Selecting comfortable and durable seating will help everyone stay focused and productive &#; not distracted and fidgety. Consider adjustable ergonomic chairs for the most comfort. The people who might use the conference room are all kinds of shapes and sizes, so adjustable chairs are a way to make everyone feel comfortable.
Another tip for selecting conference room furniture in the age of COVID-19 is to consider the fabric. Avoid difficult-to-disinfect soft fabrics in favor or easy-to-disinfect materials, such as vinyl or recycled plastic. These options will make it easier to follow surface material cleaning guidelines designed to keep your colleagues safe.
During this step of the office planning phase, it&#;s time to think beyond tables and chairs. This tip for selecting conference room furniture invites you to customize your meeting space for your needs. For instance, do you need storage solutions for files or shared supplies? What about a whiteboard or a projector and screen? Would office furniture for a coffeemaker and supplies for an afternoon energy boost be helpful? How about a mini-fridge?
You may also consider customizing a large conference room or any open space in your office with room dividers to promote safe social distancing.
No matter what conference room solutions you have in mind, we have you covered. From furniture and accessories to technology solutions, order anything you need for your meeting space with just a few clicks.
Our final tip for selecting conference room furniture has to do with final touches, starting with color. The color of your conference room says a lot about your company&#;s brand. When you&#;re considering the office furniture, think about the best hues to accent your space. Blues can elicit calming and comforting vibes, while greens and yellows can add boosts of vitality and energy. Orange sits right in between with a balance of warm and lively. Or, go for a bold statement with shades of red. When picking your color palette, be sure to account for lighting. Some colors will appear drastically different under fluorescent bulbs and natural sunlight.
To finalize your conference room, don&#;t forget to add artwork for the office! Options with a bold accent or unusual design can spark creativity or go for an eco-friendly option that&#;s easy on Mother Earth.
Our Madison-area team can give you expert advice on office space planning and selecting conference room furniture to create a productive and safe meeting space. Schedule an appointment online or call us at (608) 310- to start planning your customized conference room space today.
If you want to learn more, please visit our website Comfortable Meeting Room Chairs.